The term “Paperless Office” was first coined in the early 70’s in an article published in Business Week. Since then, the goal of going paperless has seen tremendous growth with substantial technological development taking place in this field. Due to the challenging economy, many organizations have already gone paperless to reduce expenses. Apart from saving money, some of the other benefits of paperless offices are increased productivity, less physical space demands,easier access to electronic documentation and information sharing, and minimal environmental damage.
The key of this concept is to minimize human efforts and paper dependence, thereby making business processes streamlined and free from errors. Unlike traditional offices where paper-based processes require filing cabinets, hand work and maintenance, paperless offices can operate with just desks, chairs and computers. One can use and store all information in digital form. With minimal use of paper and human effort, the paperless office offers a smart way to reduce the errors and inefficiencies associated with routine business processes.
There are many ways to go paperless. One of the easiest methods is to go online with entire business processes and eliminate paper requirements. Many organizations spanning various verticals, have gone online with their business processes making their businesses more convenient and interactive. Companies from different sectors like health care, real estate, banking, insurance have successfully integrated online document applications within their system.
By going paperless, businesses can Get Digital signature rely on more secure methods like electronic signatures to ensure security and authenticity of data and information shared in an online environment. End users and customers can fill out and sign documents, contracts, applications, and forms online, making business processes much faster. Laws have been enacted in the U.S., E.U., and around the world to make electronic signatures and electronically signed documents legally binding. This revolutionary technology helps businesses go paperless with increased security, authenticity, and defensibility.